Saloon Order Entry Application
(for TouchPRO)

Last updated: Monday December 15, 2003 08:17 AM

The Saloon order entry template is an order entry software program designed for low volume saloon/tavern operations. It is designed primarily to run on a standalone computer with local receipt printer and optional kitchen printer. Unique features include pulltab tracking and on-the-fly beer inventory levels.
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Specifications

Beer/Food Margin Pages/Groups

    * Draft – There are 5 groups of draft beer corresponding to 5 sizes. They use menu groups 1 to 5 respectively. See the Beer Inventory feature for more requirements on setting up draft beer. Sizes are pre-styled as:
          o 1/2 Pounder
          o Pounder
          o Pitcher
          o Pony Keg
          o Full Keg
    * Beer – This page is broken into bottle, can, and microbrew; using menu groups 7 through 9. Bottles and cans use the Beer Inventory feature, but microbrews do not.
    * Food – Menu groups 11 through 14 are used to provide four pages of food.
    * More Food – Same as Food but using menu groups 15 through 18 to provide additional pages for larger menus.
    * Misc – Four general purpose groups for sundry or other non-food items. Menu groups 31 through 34 are used.
    * Pulltabs – Used to handle both sales and redemption of pulltabs. Contains menu group 30 PLUs. See the Pulltab feature for details on this area.
    * Modifiers – Accessable from the main margin, the modifiers use five menu groups, 21 through 25.

Liquor Margin Pages/Groups

    * Well – Contains menu group 70 and is used for well drinks. See the Beer Inventory feature for more information.
    * Spare Page – Uses menu groups 71 thru 74.
    * Call – There are 8 call liquor pages. These pages use menu groups 61 thru 68. These have been pre-styled as:
          o Brandy
          o Gin
          o Rum
          o Tequila
          o Vodka
          o Bourbon
          o Scotch
          o Un-Used
    * Wine – Contains menu group 60 and is used for all wine.
    * Spare Page – Uses menu groups 75 thru 78.
    * Beverages – Contains menu group 20 and is used for beverages. Saloons that don’t serve liquor may find it easier to use one of the food pages for beverages.
    * Drink Modifiers Window – Accessable from the bar margin, the drink modifiers use four menu groups, 88 through 91. They have been pre-styled as:
          o Mixer
          o Modify
          o Add
          o No

Tender Control Page
    This control page handles both the tendering functions and all non menu item functions available to any employee. Included are:

        * Cancel Order – If all items on the order can still be cancelled, this will cancel all items, void the transaction, and return the user to the initial screen.
        * X-Report – Prints Cashier/Server report for employee 9999.
        * Z-Clear – Prints Cashier/Server report and clears for employee 9999. An Are You Sure window is displayed as a safety.
        * Tbl/Guest – Allows entry of a table number and guest count.
        * Cancel Item – Cancels the highlighted item or modifier. Adjusts beer inventory if necessary. Will not work on pulltabs.
        * Timeclock – For clocking in and out.
        * Recall Check – Retrieves check using Fine Dine screen.
        * Store Check – Prints to kitchen and stores check, then takes user to log-on screen.
        * Return to Order – Takes user to the Draft page.
        * Manager – Brings up a passcode window. Successful entry of the passcode takes user to the Manager Functions page.
        * Split Check – Uses the Separate Seats screen to allow the user to move items as needed. It then splits the check by seat, prints a guestcheck for each one, and takes the user back to the log-on screen. The first check contains the cover count.
        * Print Check – Same as Store Check, except that it also prints a guestcheck.
        * 3 Negative Misc Keys – Labelled Coupon, – Food, and – Liqr, they use the 10 key pad amount and subtract from the order. Food and Liquor are broken out both for reporting purposes and to allow for different tax adjustments.
        * 2 Positive Misc Keys – Labelled + Food, and + Liqr, they use the 10 key pad amount and add to the order. Food and Liquor are broken out both for reporting purposes and to allow for different taxing options.
        * Cancel Media – Allows cancelling of individual media entries.
        * 4 Media options -Applies 10 key amount to selected media, then displays change screen with ability to select guestcheck printing. User is then taken to log-on screen.

Manager Functions Control Page
    This is a control page accessed from the menu margins or the Tender control page. It requires Passcode #1 as defined in Manager.EXE. It contains the following functions:

        * Voids – Takes the user to a Void control page where they can recall checks and void highlighted items from the check, or void all items. When the user exits this control page a Void receipt will be printed on the local printer if any voids have taken place. This button works in conjunction with the VoidRp plugin.
        * Overrings – Takes the user to an Overring control page where they can recall checks, apply medias and close checks as overrings.
        * Paid Outs – Allows entry of an amount and selection of a vendor. It then prints a receipt to be signed and placed in the drawer. No actual adjustments are made to sales.
        * Paid Out Rpt – Prints paid out report with totals by vendor.
        * Paid Out Clr – Prints and clears paid outs.
        * Edit Mode On – This will turn edit mode on and show an informational screen about how to use edit mode.
        * Edit Mode Off
        * Reprint Check – Shells to ReviewIt.EXE.
        * Quick Reports – Shells to QuickRep.EXE.
        * Check Fix – Shells to CheckFix.EXE.
        * Show ClockedIn – Will use List-It to show currently clocked in employees and the job code used.
        * Set Draft Qty – Used to set inventory levels for draft beers.
        * Set Bottle Qty – Used to set inventory levels for bottled beers.
        * Set Can Qty – Used to set inventory levels for canned beers.
        * Set Well Qty – Used to set inventory levels for well liquors.
        * Set Ounces – Used to define number of ounces contained in each size of draft beer, and in well drinks.
        * Exit Order Entry – This will exit TouchPRO. Asks R U SURE?
        * Exit Manager Functions – This will exit Manager functions. If no check is in memory, it will go to log on page. If a check is in memory and an employee is logged in it will go the Tender control page.

Print Templates/Printers and Printing Functions
    The template is pre-styled with the following templates:

        * Guest Check – the guest check will print 4 user defined constants on top, 4 on the bottom. It will print categories 0 – 8 first with a line separating category 9 which is designed to be used for coupons and misc sales.
        * Void Receipt – upon performing a void, a void receipt will be printed to the local printer.
        * Overring Receipt – upon performing an overring, an overring receipt will be printed to the local printer.
        * Paid Out Receipt – upon performing a paid out, a paid out receipt will be printed to the local printer.
        * Kitchen Receipt – will print categories 1 – 3, Server information, date, time, table, guest, and check number.

There are the following pre-styled printers:

    * Kitchen Printer – all items with print categories 1,2,3 will be printed to the KITCHEN printer which is attached to node MAIN.
    * Main Local Printer

Special Features

Pulltabs
    Selection of any of the pulltab items brings up a pulltab window allowing the user to perform one of several functions for that game.

        * Cash-In Sales – This is the most common transaction and involves sale of pulltabs. 4 pre-set amount buttons are provided in addition to a 10 key pad for misc. entry. It can be rung as part of a larger order but is most commonly sold as is. The PLU is Set as Printed to prevent normal cancellation of the item. Error checking is performed on the amount to verify that it is a multiple of the individual ticket price and not more than the dollar value of the remaining tickets.
        * Cash-Out Sales – This represents a redemption of a winning ticket. It opens a window allowing entry of the amount to cash-out. It can be rung as part of a larger order but is most commonly rung up by itself. The PLU is Set as Printed to prevent normal cancellation of the item. A guest check prints automatically.
        * Cash-In Void – Used only to correct errors when ringing Cash-In sales. Other than ringing up as a negative price, it functions identically to Cash-In sales.
        * View Statistics – Uses List-it to display the statistics for that game. If the bottom of the viewing area is touched prior to exit, a chain is initiated to handle pulling the game and starting a new one. Pulling the game involves printing a game report, resetting the data, then providing input screens for entering information about the new game. Since pulling a game is a manager only function, the passcode window is opened, requiring entry of Passcode #1 prior to proceeding with the pull. Statistics include the following:

            * Game # = PLU number
            * Game ID = State Gaming Commission game number
            * Tabs Ea = Single ticket price
            * Total Tabs = Number of tabs in game
            * Remaining Tabs = Number of tabs not yet sold
            * Total Game Cost = Total Tabs X Tabs Ea
            * Total $ In = Dollars of tabs sold
            * Tabs Sold = Quantity of tabs sold
            * Total $ Out = Dollars of winning tabs redeemed
            * Win Tabs = Quantity of winning tabs redeemed
            * Current Balance = Total $ In – Total $ Out
            * Pull Game At = Recommended dollar profit to pull game at

        * All Done – Returns user to menu section with pulltab screen displayed.

Beer/Liquor Inventory
    The saloon application maintains a current inventory count for bottle, can, and draft beers, and well liquors using inventory units of bottles, cans, and ounces, respectively. Microbrews are not inventoried. This feature is not designed to provide inventory control as Basic Inventory does, but to simplify the operation of the bartender in monitoring inventory levels of their high usage items, and saving trips to the cooler to see if individual beers are available.
   
    Whenever a beer/liquor inventory item is sold, the inventory count is adjusted and the new count is displayed for that item at the top of the screen. To perform an inquiry of an item without actually selling it, the user simply rings up the item, then immediately pushes the Cancel button in the margin. New inventory counts can be entered by the manager from the Manager’s Functions page.

    Beer/liquor inventory items are defined by their menu group, so if the PLU appears on the bottle, can, or draft pages, the beer/liquor inventory rules will apply for that PLU.
   
    Draft beers and well liquors deduct the amount specified in the Set Ounces feature on the Manager’s Functions page. If this amount is set to zero, it effectively disables the inventory feature. Bottles and cans always deduct one and cannot be turned off, and must be styled into a different page to bypass the inventory feature.

    Note for draft beer: The PLU numbers for the five sizes of each type of draft beer must be consecutive. Beer inventory for draft actually associates the inventory count with the smallest size. All other sizes subtract from their PLU number to determine which PLU’s inventory count to use.
    EXAMPLE: If 1/2 pounder Rainier is PLU 800, then pounder Rainier must be 801, pitcher Rainier must be 802, pony keg must be 803, and full keg must be 804.

Technical Information

Group/Department Listing

              Group #  Description      Dept #  Description

             

---

                    0  Descriptors            0  Descriptors

                    1  1/2 Pounder            1  Food

                    2  Pounder                2  Liquor

                    3  Pitcher                3  Non-Food

                    4  Pony Keg              4  Pulltabs

                    5  Full Keg              91  Cpns/Discounts

                    7  Bottle

                    8  Can

                    9  Microbrew

                  11  Entrees

                  12  Sides

                  20  Beverages

                  21  Well Drinks

                  22  Call Drinks

                  41  Munchies

                  42  Sundry

                  49  Other Vendor

                  51  Vendor 1

                  52  Vendor 2

                  53  Vendor 3

                  54  Vendor 4

                  55  Vendor 5

                  56  Vendor 6

                  57  Vendor 7

                  58  Vendor 8

                  59  Vendor 9

                  60  Game 1

                  61  Game 2

                  62  Game 3

                  63  Game 4

                  64  Game 5

                  65  Game 6

                  66  Game 7

                  67  Game 8

                  68  Game 9

                  69  Game 10

                  70  Game 11

                  71  Game 12

                  72  Game 13

                  73  Game 14

                  74  Game 15

                  75  Game 16

                  76  Game 17

                  77  Game 18

                  78  Game 19

                  79  Game 20

                  80  Game 21

                  81  Game 22

                  82  Game 23

                  83  Game 24

                  90  Vendors

                  91  Food Discount

                  92  Liquor Discount

                  93  Food Sales

                  94  LIqour Sales

                  95  Coupon

                  99  Paid Out

Menu/Modifier Group Listing

        Menu Group #  Description    Mod Grp #  Description

       

---

                    0  [None]                  0  [None]

                    1  1/2 Pounder

                    2  Pounder

                    3  Pitcher

                    4  Pony Keg

                    5  Full Keg

                    7  Bottle

                    8  Can

                    9  Microbrew

                  11  Entrees

                  12  Sides

                  13  Food3

                  14  Food4

                  15  Food5

                  16  Food6

                  17  Food7

                  18  Food8

                  20  Beverages

                  21  Food Mods

                  22  Mod2

                  23  Mod3

                  24  Mod4

                  25  Mod5

                  30  Pulltabs

                  31  Munchies

                  32  Sundry

                  33  Misc3

                  34  Misc4

                  50  Vendors

                  60  Wine

                  61  Call Brandy

                  62  Call Gin

                  63  Call Rum

                  64  Call Tequila

                  65  Call Vodka

                  66  Call Bourbon

                  67  Call Scotch

                  68  Call8

                  70  Well Drinks

                  71  Liquor1

                  72  Liquor2

                  73  Liquor3

                  74  Liquor4

                  75  Liquor5

                  76  Liquor6

                  77  Liquor7

                  78  Liquor8

                  88  Drink Mod-Mixer

                  89  Drink Mod-Modfy

                  90  Drink Mod-Add

                  91  Drink Mod-No

User definable Constants
    The user will be able to define 8 constants for use on the Print Templates. They are:
   
    These four will be printed at the top of the guest check:

        * Business Name
        * Address 1
        * Address 2
        * Phone/Fax

   
    These four will be printed at the bottom of the guest check:

        * Memo 1
        * Memo 2
        * Memo 3
        * Memo 4

Defined Node Names and Printers
    Node Name/Printer Name(s)
   
    Node – Main
    Printers – Kitchen(global),Main(local)

Required Additional Executables
    This template requires the following executables to be released and installed in conjunction to the Order Entry files:

        * Revw-It – This is the touch driven closed check view/printer.
        * List-It – This is a versatile utility used throughout the template.
        * CheckFix – This is a user level support tool.
        *

          VoidRp Plugin – Used for input of void reason, and for void reporting.

Optional Features

    The following are optional features that may be purchased seperately.

        * QuickRep – This is the touch driven 40 column report program.
        * Time Swipe – This is a styling module for using mag cards to log on or timeclock.
        * Print Redirections – Global printer redirection capability.
        * Customer Debit – A styling module for “house” accounts.  Includes A_R executable.

Revisions

06/19/98 Version 6.00

  1. Initial Release.

07/24/98 Version 6.01

  1. Added inventory tracking to well liquors.
  2. Removed mixed drinks and recipe pages. Spare pages are now available in those locations.
  3. Corrected problem where staydown button didn’t match menu group displayed. This usually occurred after pressing Quick Close.
  4. Changed Draft page to default to Pounder when initially brought up.
  5. All checks will now close to employee 9999.
  6. X and Z reports will automatically print for employee 9999.
  7. Added X and Z report buttons to Manager Functions page. If the customer disables these buttons on the Tender page they now become manager only functions.
  8. All pages displaying inventories will now use the alternate description for the name. If no alternate description exists for that customer, the regular description will be used. This will allow the pages showing inventory to show the inventoried item without necessarily including the size.
  9. Resized some Managers Functions Beer Inventory windows to assure that underlying windows were completely covered.
  10. The Ounce Conversion Factor window will now show the beer size currently being entered.
  11. Beer Inventory windows now have an Exit button to allow the user to exit the function without changing the current value.
  12. The Quick Close and Recall Check buttons will now print to the Kitchen printer.
  13. The Hold Check button has been renamed Store Check to be consistent with our other programs.
  14. The Store Check button will now set items as printed.
  15. The Modifier Group values for food modifiers has been corrected in the product database to display on the correct food modifier pages.
  16. The Log-on New User button has been replaced with the Cancel Order button.
  17. On the bottom of the menu pages, the Manager button has reversed position with the Employee Name display.
  18. Corrected problem where inventory amount could be deducted twice in some cases where the subsequent item ordered was out of stock.
  19. Added an error window to inform the user when they are trying to perform managers functions that cannot be done in the middle of the order.
  20. Added department for pulltabs for reporting of net pulltab sales.
  21. Removed Quantity button from Pulltab page as it doesn’t work with pulltabs anyhow.